A Learning Management System (LMS) is a structure to provide consistent access to instruction and resources. It provides a pathway for students, families and teachers to access the learning and feedback at all times. Many teachers and families had their first experiences with an LMS in response to Covid-19. However, a Learning Management System, whether it be Schoology, Google Classroom, or Seesaw has a purpose and a place far beyond a pandemic.
In a world where all educators are working to guide students to become Global Collaborators, Creative Communicators, Knowledge Constructors, Empowered Learners, and engaged Digital Citizens we need to provide the structures and spaces that authentically deliver these opportunities on a daily basis. A well organized and thoughtfully implemented LMS is the foundation to this work.
Access to a Learning Management System provides students:
For Our Families
Use of a consistent LMS means that caretakers will have peace of mind knowing their students have access to all the resources listed above. It also means that families will:
Learning Management Systems in jeffco
Over the past few months Google has made some updates that will allow users in Jeffco to be more productive in the classroom. Students and teachers both can benefit from the updates.
Ed Tech recommends scheduling your Meets using Google Calendar. Using the calendar to schedule meets adds the following functionality to the meet:
Meet controls all in one place at the bottom bar of the meeting window. The leave call button has been relocated to prevent accidental hangups.
Meeting details, participants, chat and activities are all on the bottom bar.
See what you're presenting
When you present your screen, you can see other participants—and what you’re presenting—at the same time.
In the meeting window, point to your presentation feed to:
Google Drive is our storage area for all Google files.
Read on to see how Drive is so much more than cloud storage.
The priority page allows you to access the files you need through a combination of suggestion and work spaces.
The prioritized files are the documents that Google thinks are most relevant to you. It will also pull up files that you open regularly at that time of the day or week.
Make it Visual
Store files in two places at once.
You can make a file appear in more than one folder by using shortcuts. This is different than making a copy, as the shortcut traces back to the original file. Anybody with access to the folder can see the shortcut. However, if they don't have access to the actual file, they won't be able to open the shortcut.
To make a shortcut right-click the file and select Add Shortcut to Drive.
Convert Microsoft Files and PDFs to Google.
Upload a Word file or PDF to Drive by dragging it from your desktop into the correct folder in Google Drive. You can also click the +New button in Drive and then select "File Upload." Then, in Drive, right-click your Microsoft file and choose "Open With" and choose the appropriate Google Match for your file
Keep multiple versions of a file.
From Drive right click on the file and click "Manage Versions." You can then upload and save a new version of the same file. Versions will be deleted after 30 days unless you manually select "Keep Forever."
Use the Explore button.
You will find a star shaped button at the bottom of each of these Apps that will open a right-hand pane while you are in the program.
Sheets: highlight your data and Explore will offer you functions, formatting, data analysis and more!
Slides: Explore in slides will offer suggestions to make your slides more visually appealing.
Docs: Explore in Docs allows you to do manual searches. You can also cite your source.
See Revision History.
When you are in a Google File (Docs, Sheets, Slides etc.) you can click on File > Version History > See Version History. Here you can name versions, see who made which edits, and restore the document to an older version, if necessary. Note: you must be an editor of the file in order to use version history.
Use the right mode for the job.
Editing: The standard editing mode.
Viewing: Let's collaborators see, but not edit, a file.
Suggesting: Each edit you make to the document will strike-through, underlining suggestions for editors to either accept or reject.
Access Calendar and Keep from Google files.
This is handy so that you don't have to open multiple tabs in your browser. Simply click on the Calendar, Keep or Task icon in the right-hand menu of your screen in Docs, Sheets or Slides. You can also drag and drop content from your Google Keep directly into your Docs, as well!
Communicate while you collaborate.
Google Drive shows your fellow document collaborators in the upper-right corner. Click the chat bubble next to the collaborator chatheads and type your message. Unlike a private message, everyone else in the file can see your discussion, too.
ENHANCE STUDENT COMMUNICATION AND CRITICAL & CREATIVE THINKING WITH ORIGINALITY REPORTS
Today’s students are dealing with a complex challenge: In a time where all of the world’s information is at their fingertips with a simple Google search, how do they balance what is already created with their own unique perceptions and ideas?
Educators have spent endless hours copying and pasting passages into Google Searches to check if student work is authentic. This process is not only inefficient but also biased.
Originality reports use Google Search to help students AND teachers. Originality reports are available in Google Classroom and in Schoology using the Google Assignments app
Originality reports how-to guide
“Originality reports are created by scanning submissions for matched phrases across hundreds of billions of web pages and tens of millions of books.” (Google for EDU)
When assigning work in Classroom and Assignments, teachers will have the option to enable originality reports with the simple click of a button. Students will then be able to run up to three originality reports on documents they attach to the assignment before submitting their work. This gives students an opportunity to proactively improve their work.
After submission, a comprehensive originality report will be available for use when grading the assignment. Originality reports will highlight text that has missed citations and/or has high similarity with text on the web or in books. The report will also show the web matches and even give the teacher the link to investigate for themselves.
Students today have to learn to navigate between millions of other people’s ideas and their own. They also need to know the tried and true methods of how and when to properly cite sources. Fortunately, now Jeffco students can use originality reports to support writing original thoughts while also teaching them about properly citing sources!
Advantages of student use of originality reports (From Google Support):
Teachers spend a lot of time giving feedback about missed citations and improper paraphrasing. Integration of the power of a Google search directly into assignments and grading tools, makes the teacher’s job much more efficient. Originality Reports make it easy for instructors to screen for potential plagiarism and to use those reports to create teachable moments for their students. Originality reports are built to be a teaching tool rather than a “gotcha”.
Advantages of teacher use of originality reports (From Google Support):
Additional features in enterprise for education
Educators have unlimited access to Originality Reports
Students have access to three reports per assignment
Originality Reports are available in Google Doc assignments, but will soon also be available in Google Slides assignments!
Teachers will be able to receive originality reports that include student-to-student matches within the @jeffcoschools.us domain.
Introducing Google Workspace
Once our contract is finalized, and IT has done their work on the back-end, we look forward to having Enterprise in the next week or two!
To prepare, here is a document that explains the feature differences between Education and Enterprise for Education.
new features available now
Translated Closed Captions inside of a Google Meet.
We all love Google Meet for its quick, CC, capabilities. Captions, in any language, help reinforce messages that might otherwise be lost. Now CC in Meet are even better!
CCs in a Meet can now be instantaneously translated into a student's native language.
This tool will support English Language Learners and can be used to better facilitate conversations between staff and families who speak a language other than English.
Recently, Google announced that they will be retiring Classic Google Hangouts. In August, Jeffco will officially transition from Classic Hangouts to Meet and Chat. This means that Classic Hangouts will no longer be available.
Meet and Chat are currently available on the web for those that are interested in trying out the communication tools (see document below for setup directions).
Here is the Official Communication
Here is a Tech Tip to support the transition
Updates To Google Meet
Grid View is now part of Meet! Click on the three dots in the lower right-hand corner and then click on "Change Layout". Choose from 3 different layouts: Sidebar, Spotlight, and Tiled. When using Tiled, you can see up to 16 participants at a time.
You will want to delete the Grid View extension from Chrome if you previously added that.
You can now find Google Meet in your Google Calendar! When you create a meeting, you can add a Google Meet to the calendar invite. You can take it one step further and create appointment slots. This would be a great way to set-up specific office hours for students. For support, contact the Ed Tech team.
What is Coming to G-Suite Google Meet (Late 2020)
Google will be releasing many new and exciting functionalities to G-Suite for Education Meet in late 2020!
Cast for Education
Innovating with Google keep in the math classroom
G Suite Learning Center: Google Keep - goo.gl/AMAbXb
EquatIO for Google- goo.gl/NYrzj2
Convert PDF and Photo Files to Text - goo.gl/L8UQN9
Staff Personal Accounts on ChromeBooks
Staff members have the rights to switch to personal accounts on district Chromebooks. They must log into the Chromebook with their district account but can then add a personal account to access certain resources. This process looks different on Chrome 78 than it has in the past. Please see this document for support.
History Settings on accounts
Although it appears that students can toggle off the ability to save their browing history in their individual Chrome settings, this is not the case. You will notice that the individual check boxes cannot be selected for our domain. The district is able to override these settings in Jeffco's Google Admin Console, which stores student browsing history in Vault.
Less Secure Apps
Many people connect 3rd party apps through Google, giving those apps permission to the user's G Suite Data. Google is beginning to limit the ability for less secure apps (LSAs) to access that data, so that the user's account is less susceptible to hijacking. As this change is occurring, we are finding that some vendors are not choosing to make the necessary security updates and are choosing to discontinue their products. If you are experiencing difficulty using Google to log into 3rd party tools, outside Jeffco's 8 Digital tools, please reach out to the vendor for support.
Chromebook Tips & Tricks
Check out some of the neat features available on Chromebooks!
Bite-Sized Video Learning
Google has developed an email subscription to a series of bite-sized videos that support educators in learning how to use the G Suite for Education. For those that subscribe, you will receive 8 weeks of short videos, delivered to your inbox. These video-based tutorials cover Drive, Docs, Classroom, Forms, Sheets, Slides, Drawings, and Gmail and should take less than 15 minutes to complete each week. To sign up for these videos, please visit the Google Teacher Center.
EDu in 90 YouTube Playlist
Would you like access to bite-sized videos without having to sign up for the 8-week email subscription? Three times a month, the Google for Education YouTube Channel publishes a 90-second video to their Edu in 90 playlist. If you choose to subscribe to the playlist, you will get an email notification when a new video is created. Each episode will focus on an important topic for educators, administrators, and school leaders - things like product updates, new programs, and helpful resources for the classroom.
Pro Tip: Quick launch Google Apps
Changes in Add-On Access
Google has made changes to how users install G Suite Add-Ons. Beginning 1/2/20, all add-ons will be managed by Jeffco through a whitelist; only vetted and approved add-ons will be available to #TeamJeffco. To request an add-on be vetted, use the standard district vetting process. District vetting occurs over winter/summer break. Submit your request by 12/6.
Hangouts Meet Updates
Last year, Classic Hangouts broke apart into two new products: Hangouts Chat and Hangouts Meet. Hangouts Meet is a video conferencing tool that allows participants to create virtual meeting spaces. Although Hangouts Meet is not available for Jeffco students, it is available for all Jeffco staff. This product has had a few changes over the past month that might support your work!
The Google Infused Classroom Book Study
REmoving Pinned Apps
A few people have requested the ability to remove the Read and Write extensions from their pinned app bar at the bottom of Chromebooks. We have removed forced pinning of these extensions, but you will need to physically remove them from your app launcher. To un-pin, right-click in the tab and select "Unpin tab." There is no keyboard shortcut for pinning or unpinning a tab.
What's a Chrome App?
Generally speaking, Chrome Apps are bookmarked websites. Drive, Docs, Sheets, Forms, Slides, Hangouts etc. are all native G Suite Chrome apps. These apps can be found by clicking on the app icon (the "waffle") in the top of your chrome browser. You can also install third-party Chrome apps from the Chrome Webstore; however, fewer companies are continuing to manage and develop Chrome apps, as many people just choose to bookmark the website for easy access.
Pro Tip: When bookmarking a website, delete the words to create a simple favicon. This allows you to add many more bookmarks to the top of your browser.
What's an Add-On?
Google add-ons live within G Suite for Education Chrome apps: GMail, Docs, Sheets, Forms and Slides. Add-ons are often created by third-party developers, and they enhance how the app functions.
Pear Deck, one of Jeffco's digital tools, is an Add-on that functions within Google Slides and is available for all staff and students. It allows for interactive slides that provide opportunities to formatively assess students while delivering direct instruction!
Jeffco Ed Tech's G Suite Add-on Webpage
What's an Extension?
Extensions boost the functionality of your Chrome browser. They customize the experience you have while browsing the internet, and are often created by third-party companies. Extensions can, and should, be managed regularly to ensure your browser is functioning efficiently. If your browser is acting slow or inefficient, clean out the extensions you are no longer using on a regular basis. Also, consider only adding extensions that provide a strong value to your daily browsing experience.
Read and Write for Google and EquatIO, two of Jeffco's digital tools, are extensions that alter how the Chrome browser works.
The Power Up Pear Deck extension can also be added to increase the functionality of Pear Deck Slides. This extension ensures that videos, animations, and GIFs embedded in your Pear Deck slides play at full resolution.
Jeffco Ed Tech's Extensions Webpage
What's an Android App?
Android Apps are new in Jeffco and are available on TechforEd 5th and 9th grade Chromebooks; they can be installed through the Google Play Store. Android Apps were built for mobile, touch-screen devices and are similar to iPad apps. Although many of the Android apps also exist on the web (or as Chrome apps) the functionality between both versions may be different. For example, the Google Classroom Android app contains an annotation feature not available on the Chrome App (web) version of Google Classroom.
All apps available in the Jeffco Android App store are free to download and have been vetted for student privacy and security. You may request Jeffco add additional Android Apps through the standard district-vetting process.
There is currently an Android App for several Jeffco digital tools: Soundtrap, WeVideo, Schoology and many of the G Suite for Education tools.
*Currently the Seesaw Android app does not function on student Chromebooks
Jeffco Ed Tech Android Apps Webpage
Do These tools need to be approved?
All Chrome Apps, Extensions, Add-ons and Android Apps used in the classroom should be vetted for student privacy and security. You can find out which have been approved thus far by searching Jeffco's Digital Tools website! To request that additional tools be vetted and added to the site, please complete the district's vetting process. District tool vetting occurs twice a year, during summer and winter break. If you would like to submit tools for second semester, be sure to submit them for vetting by December 1st.
Hangouts Chats: Tips and Tricks
Google has delayed their full transition to Google Hangouts Chat. For now, both Hangouts and Hangouts Chat are available in Jeffco. Below are a few helpful tips and tricks to help you navigate the change.
Hangouts Chats vs. Classic Hangouts
Hangouts Chat: Chat Rooms vs. Direct Messages (DM's)
YouTube Brand Accounts
YouTube has suspended Brand Accounts for educational environments. Brand Accounts allowed users to use certain Google services, like YouTube, with a separate, potentially anonymous identity. Staff brand accounts can be temporarily un-suspended so that videos may be downloaded and saved. Student brand accounts cannot be reactivated. For more information on how to preserve brand account data, and for support on what do do if your account is suspended, please see this support document. Action regarding brand accounts must be taken by October 31st.
YouTube Live to YouTube Webcam Record
Many schools used YouTube Live streaming through Google Hangouts to stream their news broadcasts and other learning opportunities. This functionality has been changed by Google and is no longer available in Jeffco. The current solution is to use YouTube's Webcam Live Stream. You can quickly go live using your computer or Chromebook's built-in webcam. YouTube Webcam also allows the user to schedule future live stream events. Unfortunately, the ability to share your screen, or allow participants to speak in the recording, is no longer an option. But there is a text chat feature.
Coming to Jeffco: G Suite for Education Summit
The Colorado EdTechTeam Summit featuring G Suite for Education is coming to Jeffco November 2nd & 3rd at Arvada West High School! See schedule here. "With two action-packed days featuring keynote speakers, a mix of 90 and 60-minute sessions, a playground, and a demo slam, you'll have a chance to create and explore new ideas and topics while connecting with other teachers, school, leaders, and world-class speakers. " - EdTechTeam Inc.
Because Jeffco is hosting the event, we receive special pricing of $249, which includes breakfast and lunch (standard registration is $349)! If registering with a Jeffco accounting string, please use this form. If registering using personal funds, please use this form and connect with your school's 1:1 lead for the promotional code.
Google Level 2 Bootcamp
For those considering their Google Certified Educator Level 2 Certificate, the EdTechTeam Inc. is bringing the Level 2 boot camp to Jeffco on Nov. 1st.
"Google’s Certified Educator Level 2 focuses on meaningful and creative ways to integrate the 4Cs in the classroom. Level 2 teaches the advanced features of G Suite including HyperDocs using Google Docs, Maps and MyMaps for geo-instruction and virtual field trips; digital portfolios with Google Sites; and using screen-casting techniques for developing learning libraries in YouTube and more. Level 2 is the perfect place for teachers who are ready to try something new and engaging in their classrooms all while preparing them for Google’s Certified Educator Level 2 exam." - EdTechTeam Inc.
This one-day event will be held at 581 Conference Place (cost $199, includes lunch). If registering with a Jeffco accounting string, please use this form. If registering using personal funds, please use this form.
Google Certified Educator Clock-Hour Credit
Considering getting your Google Level 1, 2 or Trainer certificate? We offer ESS clock-hour credit for these certifications!
To get your credit, follow these instructions: