Google Drive is our storage area for all Google files.
Read on to see how Drive is so much more than cloud storage.
The priority page allows you to access the files you need through a combination of suggestion and work spaces.
The prioritized files are the documents that Google thinks are most relevant to you. It will also pull up files that you open regularly at that time of the day or week.
Make it Visual
Store files in two places at once.
You can make a file appear in more than one folder by using shortcuts. This is different than making a copy, as the shortcut traces back to the original file. Anybody with access to the folder can see the shortcut. However, if they don't have access to the actual file, they won't be able to open the shortcut.
To make a shortcut right-click the file and select Add Shortcut to Drive.
Convert Microsoft Files and PDFs to Google.
Upload a Word file or PDF to Drive by dragging it from your desktop into the correct folder in Google Drive. You can also click the +New button in Drive and then select "File Upload." Then, in Drive, right-click your Microsoft file and choose "Open With" and choose the appropriate Google Match for your file
Keep multiple versions of a file.
From Drive right click on the file and click "Manage Versions." You can then upload and save a new version of the same file. Versions will be deleted after 30 days unless you manually select "Keep Forever."
Use the Explore button.
You will find a star shaped button at the bottom of each of these Apps that will open a right-hand pane while you are in the program.
Sheets: highlight your data and Explore will offer you functions, formatting, data analysis and more!
Slides: Explore in slides will offer suggestions to make your slides more visually appealing.
Docs: Explore in Docs allows you to do manual searches. You can also cite your source.
See Revision History.
When you are in a Google File (Docs, Sheets, Slides etc.) you can click on File > Version History > See Version History. Here you can name versions, see who made which edits, and restore the document to an older version, if necessary. Note: you must be an editor of the file in order to use version history.
Use the right mode for the job.
Editing: The standard editing mode.
Viewing: Let's collaborators see, but not edit, a file.
Suggesting: Each edit you make to the document will strike-through, underlining suggestions for editors to either accept or reject.
Access Calendar and Keep from Google files.
This is handy so that you don't have to open multiple tabs in your browser. Simply click on the Calendar, Keep or Task icon in the right-hand menu of your screen in Docs, Sheets or Slides. You can also drag and drop content from your Google Keep directly into your Docs, as well!
Communicate while you collaborate.
Google Drive shows your fellow document collaborators in the upper-right corner. Click the chat bubble next to the collaborator chatheads and type your message. Unlike a private message, everyone else in the file can see your discussion, too.